Email Resignation Letter Example to Quit your Job with Sample Templates

An Email resignation letter is a brief document that states your decision that you want to resign from your office, and date of your final day in office and how you will like to transfer your responsibilities to someone else.

What Does Email Resignation Letter Means

Most jobs in the United States are at will, if you want to leave on a good terms you can use your employer as a reference in the future, or consider submitting a resignation letter.

An employee’s resignation letter, is an official letter that is being written to the employer, informing him or her that they will be leaving the organization. To put it another way, it is an official way of say you want to quit.

The main purpose of writing a resignation letter is to establish an official record of notice, to provide the facts of the employee’s last day in office, identically, any step that is being taken is to note the positive relationship with the employer.

It is very important to remember what you should do and what you shouldn’t do when delivering your resignation letter to your boss. The following are steps that will help you to remember how to deliver a resignation letter.

In resigning, you must first

1. Send a physical copy with your signature and an email copy.

2. Secondly, you have to go over the final specifics of your job (the last few days on the job)

3. Then you volunteer to assist in the position’s transition period to someone else at the organization.

4. Give the required amount of advance notice (it will list the number of days in your original employment agreement)

5. Prepare your workstation and belongings in case your employer wants you to go right away.

Try to stay away from

1. Critiquing the company or any of its employees

2. Refusing to return to work for the duration of your notice period (unless they request you not to)

3. Brag about some fantastic new employment opportunities you discovered

4. Ignoring your employer and refusing to discuss transition plans

5. Ignoring your employer and refusing to discuss transition plans

How to Resign from a Job

Here are some Detail that will help you to resign from a Job. As well, check out some steps of resignation letter below:

Step 1: Check your employment agreement

It is suitable for you to check your employment agreement to determine what to do:

  • How much notice do you need to provide for your employer
  • If there is any legal issues, you need to be aware.

If you still have your original agreement letter, it will show how many weeks or month you agreed with your employer, which is very important to know before you announce that you are about quitting.

It may also contain other relevant information about company property and non-solicitation of employees or customers, and they are other things that are important for you to know when resigning.

Step 2: Speak to your boss or the HR department

Once you know the legal details (see step 1 or find a way to speak to a lawyer). After that you can go and speak to your boss or someone in the Human Resources (HR) department before you delivering your written letter of resignation.

The conversation should address:

  • That you’re quitting
  • Why you’re leaving
  • How much notice you are being giving
  • What you will do to help transition your work (if appropriate)
  • A request for a reference letter (if appropriate)

Step 3: Deliver an official letter of resignation

This is the most official step for you to take on how to quit a job. After you have spoken with your boss or HR, it will now be more easier for you to write your resignation letter, as you have agreed on how much notice you are being giving.

And how the transition would look like, and the tone of your departure. The letter have to be short and on point, and on a few sentences or not too long paragraphs.

Once you are done writing it, You either email it or print it out and hand it over to your boss and HR manager.

Step 4: Complete any transition requirements

After that someone may make an officially notice, and all the remains are to be deliver base on what you an your boss agreed in the discussion stated in your resignation letter.

And this will be a big part to your professional reputation and it will play a big role and determining how you will be remembered by the people in the company.

Things to Keep in Mind When Quitting are:

a. Depending on your job, they may ask you to leave immediately, and this steps won’t happen.

b. Explain to the members of your team all the things you do and how you do them.

c. Organize your files and share them with the team.

d. Return all company property.

e. Gather your belongings.

Resignation Email Example

Email resignation format may be considered as the best means to tender your resignation letter via Email, and this could be a great option. But this may be considered on the type of company and the situation of things on ground. Read below to understand the Email resignation letter format.

Email Resignation Letter

There are may proper and improper methods for quitting from work, it is also usually preferable to quit in person and it is also better to have a face-to-face conversation because it shows civility to your soon-to-be-former employer and this deepens on the relationship you have with the boss.

You may likely be rewarded with a networking connection, a recommendation, or even a reference letter. But all this may happen if you handle your last days at work with elegance and with professionalism, your boss may be memorable to assist you.

There are some circumstances that when quitting in person it may not be possible. Sometimes, personal circumstances require you to leave a job on short notice, or with no notice at all. It is advice able that when you have a family emergency, and it is urgent and you can’t inform your boss you need to leave immediately.

Sometimes you may need to resign by emailing a message to your manager. Perhaps, a face-to-face conversation may not be possible, because you may be working remotely in another state. But in this case you may need to resign via email.

In most cases it depends on how the both of you communicate, it may seem as if you both work together in the same office.

One of the reason why it is good to resign by email is that, if you work for an abusive manager or in a psychologically unsafe environment. Resigning via email may be your safest option with your Resignation Letter.

You are not sacrificing anything by severing the connection because you may be likely, that your boss could provide you with a recommendation, anyway. You are just protecting yourself and which comes before career considerations.

Tips for Emailing Quitting a Job

Below are some guides that will help you to write the best quitting email for your job:

1.Even if you will quit from your job via email, it is also advice able to give a two weeks notice in standard practice. However, if going into your boss office won’t cause any problem you can simply go in with your resignation letter and submit it to him or her and it may not be necessary to provide much notice . If you have an employment contract, it is advice to check to know how much notice you are required to provide.

2.You can also give a long notice as you can, in order to maintain a good working relationship with your employer.

3.You may not need to provide details in your letter about why you are leaving. If you don’t want to state reason for quitting, you can simply say that you are resigning for personal reasons.

4.This is not the time for you to come and be complain about the company or co-workers, just keep your email brief and make sure it include only necessary details. They may also file a copy of the letter in your employee file, and may review it if you ask the company for a reference.

5. Your email resignation letter should be able to get to your immediate supervisor, and a copy to the Human Resources department at your workplace. It is also advice for you to copy your personal email address on the message so that you can have the email in your records.

What to Include in Your Email Message

When you are quit a job while using email, there is an information that you need to include in your message:

1. The date your resignation is effective.

2. What the company should do with your final paycheck if it is not direct deposited and you are not returning to work.

3. Questions you may have regarding compensation and benefits

3. How the company can contact you with a phone number and personal email address in your signature.

4. You can also include a polite thank you to the company or your manager. Make sure that the subject line of your email message is “Resignation – Your Name.” And while using a straightforward subject line, will ensure you that your manager does not overlook the important piece of correspondence.

Resignation Email Template

Use this template as a starting point to create your own resignation message.

Subject Line: Resignation – Your Name

First Paragraph

State that you are resigning and include the date when your resignation will be effective.

Middle Paragraph

In the next (optional) section of your resignation email message, thank your employer for this great opportunities you have given to me during my time of employment with the company.

Final Paragraph

Conclude your resignation email message (also optional) by offering to assist with the transition.


Respectfully yours,

Your Name


Personal Email

How to Use a Template for a Email Resignation Letter

You may find it helpful to use our resignation letter template to help you draft your letter quickly.

Follow these steps to make the most of this template

1. Copy and paste the resignation letter template into a Microsoft Word document, a Google Doc, or an email message.

2. Fill in all of your personal and contact information.

3. Replace the words in the paragraphs with your own to describe your circumstance.

4. Check your spelling and grammar.

5. Send the letter to the address below through email, mail, or in person.

Resignation Letter Template

Copy and paste the below text into a Word document or an email as a starting point for your own letter.

[Your Name]

[Your Street Address]

[Your City, State/Province, Country]

[Your Phone Number]

[Your Email Address]

[Today’s Date]

[Employer Contact Name]

[Employer Title]

[Employer Company Name]

Dear Name [Employer Contact Name],

[First paragraph: I am writing to provide you with my formal notice of resignation from the company, and my last day will be on September 13, 2023, and that will be two weeks from today.]

[Second paragraph: This was not an easy decision to make, but I give God almighty all the glory and I appreciate your support over me during the course of my employment at the company. I truly value the experience, training, and knowledge I gained over the past 5 years. It has always been a pleasure working with you and the team.]

[Third paragraph: Please let me know how I can be of help during this time of transition. I wish you all the best as the company continues to grow.]


[Image of Signature]

[Your Name] 

Sample 2



City, State Zip Code

Phone Number

Your Email






City, State Zip Code

Dear Mr./Ms. Last Name:

I would like to inform you about my resigning from my position as Marketing Supervisor for the Smith Company, effective from September 1, 2023.

Thank you for the support and the opportunities that you have give me during the last two years. I have truly enjoyed my tenure with [insert Name of Company], and I grateful for the encouragement you have given to me in pursuing my professional and personal growth objectives.

If I can be of any help during this transition in order to facilitate the seamless passing of my responsibilities to my successor, please let me know. I would be glad to help.


Your Signature (hard copy letter)

Your Typed Name

Two Weeks Notice Resignation Email Message

Email Subject Line: Resignation – first name

Dear Mr./Ms. Last Name:

Please accept this message as notification that I am going to be leaving my position with ABCD Company effective on September 15 2023.

I appreciate the opportunities that have given to me at ABCD company and your professional guidance and support. I wish you and the company the best of success in the future.

Please let me know what is expected of me as far as my final work schedule, accrued vacation leave, and my employee benefits.

If I could be of help during this time of transition, please let me know.

In the future, you can continue to get in touch with me through my non-work email,, or my cell phone, 555-555-5555.


Your Name

Sample Resignation Letter

[Your Name]

[Street • City • State • Zip Code]

[Phone # • Fax phone # • Messages phone # • Email]

[Date today]

[Recipient’s name]

[Company name]




Dear [Recipient’s name]:

Please accept this letter as my formal notice of resignation from [Company name], effective [date, two weeks from date above]. This associations had made me successful during my employment years, the company will truly be memorable for years to come.

I hope a two week notice is sufficient for you to find a replacement for me. If I can help to train my replacement or tie up any loose ends, please let me know.

Thank you very much for the opportunity to work here.


[Sign here]

[Your name, title]

cc [Names for copies]

Frequently Asked Questions

Below are some of the frequently asked questions about resigning:

1. What are Some of the Best Resignation Letters?

Dear [Name of Your Boss],

Please accept this letter as formal notice of my resignation from the position of [job title] at [Company Name]. [Your last day—usually two weeks from the effective date you give notice] will be my last day.

2. What is a Good Resignation Email Sample?

Email Subject Line: Resignation – Your Name

Dear Mr./Ms. Last Name:

Please accept this message as a notification that I am leaving my position with ABCD Company effective on September 15.

I appreciate the opportunities that was been given to me at ABCD company and your professional guidance and support. I wish you and the company the best of success in the future.

Please let me know what you expect from me as far as my final work schedule, accrued vacation leave, and my employee benefits.

If I can be of help to you during this time of transition, please let me know.

In the future, you can continue to get in touch with me through my non-work email,, or my cell phone, 555-555-5555.


Your Name

3. How Can I Write a Resignation Letter for Personal Reasons?

“I am retiring for personal reasons,” or “I am resigning because of a family situation that takes all of my time,” is a simple statement. You can go into further detail if you want to (for example, if you’re leaving to be a stay-at-home parent or because of a family sickness).

Or make use of “I’m sorry to let you know that I’m leaving [your employment]. [Date of your last day] will be my last day. I cannot continue performing the duties of my role because of unforeseen personal circumstances, and I believe it is in the best interests of the organization for me to resign.”

4. What is a Good Subject Line for an Email Resignation?

Below are some guides of the subject lines for a good email resignation:

1. Notice of Resignation from (name of the official post) I am resigning from my job as a (name of official position)

2. Resignation Intention – (your name)

3. Imminent Resignation – (your name) Effective Resignation Notice Formal Resignation Notice On Resignation (date of your planned resignation)

4. I am submitting my formal resignation on (date of your planned resignation)

5. On resigning (date of your resignation) Thank you for the opportunity to work with your resignation letter example; I regret to inform you I will be resigning soon.

6. I’ll be stepping down with immediate effect (date of your planned resignation)

7. As a result, I’m resigning from my position as a (your official position) Effectiveness (date of your planned resignation)

8. I’m going to resign from (name of company) Effectiveness (date of your planned resignation)

9. I’m going to leave (name of company) On the (date of your planned resignation)

10. I’m writing to let you know that I’ll be stepping down from my position on (date of your planned resignation)

5. How Do I Write a Resignation Letter After 1 Month of Working?

Here are some of the things to do:

‣ First you start by addressing your letter.

‣ Secondly, State the purpose of your letter.

‣ Include the date of resignation.

‣ Explain reason for leaving.

‣ Include a statement of gratitude.

‣ Discuss the next steps.

‣ Offer to help you during your transition.

‣ Close your letter.

6. What Do You Put in a Resignation Letter?

Your resignation must include:

‣ A statement of intent that you will be leaving your job.

‣ The name of your office staff position.

‣ The date of last day on the job.

‣ Gratitude to your employer for hiring you.

‣ A highlight of time there (optional)

7. What are The Best Ways to Write a Resignation Email?

See the best ways to curate a resignation email:

‣ Give at least two weeks’ notice.

‣ Use a clear subject line in your email.

‣ Show the date you want to depart.

‣ Don’t get into too much detail.

‣ Always show appreciation.

‣ Offer support.

‣ Pose inquiries.

‣ provide your contact information.

‣ What is a good resignation email sample?

8. What is the Best Way to Write a Respectful Resignation Letter?

Give two weeks’ notice. Then use a clear email subject line. After that, ensure that you state the date you plan on leaving. Don’t go into details. Make sure you express gratitude. Offer to help. Ask questions. Do well to provide contact information. Follow the resignation letter examples given in this article.

9. What is a Resignation Letter Format Like?

Dear Mr/Mrs [your supervisor’s last name],

Please accept this as my formal resignation from [XYZ] Company. My last day will be [insert your final day of work], two weeks from today. I am grateful for all your support during my time here and deeply appreciate all the valuable experiences I have gained. It has been a pleasure working with you and the team.

Please let me know how I can help you during this time of transition and make it as smooth as possible. I wish you all the best.

Best wishes and thank you for everything

[insert your name]

10. What is a Great Simple Outline for a Resignation Letter?

Your Name


City, State Zip Code

Phone Number

Your Email




Company Name


City, State Zip Code

Dear Mr./Mrs. Last Name:

Please accept this letter as notification that I am leaving my position with [ABCD] company on September 15.

If I can be of help to you during this of transition, please let me know.


Your Signature (hard copy letter)

Your Typed Name

11. How Can I Quickly do a Resignation Letter?

When preparing an immediate resignation letter, keep the following points in mind as you consider your resignation letter example:

First, write the date.

You should explain only the essentials.

Maintain your professionalism.

Include some inquiries.

Be thankful.

Include your contact details.

Make sure your letter is error free.

Make copies of the letters and deliver them by hand.

12. What do I say in a Resignation Text Message?

“I’m writing to inform you I want to resign in two weeks” (September 13th). Furthermore, I have enjoy working with you and the rest of the team, but I have chosen to move on knowing some other opportunities that have presented themselves.

13. Should I Resign by Letter or in Person?

It may sometimes be preferable to resign in person and then send a formal resignation letter to your employer. However, there are some situations when you will need to write a resignation email.

You should also know, that even when you send your resignation letter via email or over the phone, it is a good idea to write a proper resignation letter for your job file. You don’t need to say much more than that you’re going and that your last day of work is coming up.


Since you have accepted to resign from your job, I hope this articles has been of great help for you to create your own resignation letter from the resignation letter example we have provided.

Other Options

To read more:

  1. Write the Perfect Query Letter for Writers and Publishers of Books and Novel
  2. Breach of Agreement Notice Letter When a Party Fails their Obligation
  3. Letter Format Example and Writing Tips
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